Spectrum International
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Government & Commercial Services
Records Management

Records and information are critical business assets. Today, records can take many forms: traditional paper, as well as electronic formats such as image, email and/or web content. Successful enterprises must manage all of their information assets so that important records can be located when needed; business operations are properly documented; compliance with laws, regulations and internal policy is maintained at all times; vital records are identified and secured; and storage space, computer resources and personnel are utilized in the most efficient manner.

Spectrum is a leading supplier of records management services. With many years of experience in this rapidly evolving field, our professional team assists public and private sector enterprises in defining their information management requirements and bringing their critical information assets under control. Our approach is to apply proven methods, sound practices and the right technologies to address the records management challenges of our customers. Our records management services allow organizations to augment existing corporate programs, undertake special projects and/or outsource complete records management operations.

Spectrum's Records Management Services:

Records Mgmt. Consulting:

  • Requirements analysis
  • RM program support
  • Inventories and scheduling
  • Policies and procedures
  • Project management
  • Training/documentation

Records Center Operations:

  • File room/records center management
  • Inventory control
  • Document conversion
  • Mail processing
  • Document analysis
  • Litigation support
  • Scanning and indexing
  • Database management
  • File disposition/retirement
  • Coordination with offsite storage facilities and NARA
  • Federal Records Centers

Multi-Function Printer Integration:

  • Integration with all leading manufacturers
  • Leverage existing units within solutions
  • Single source for MFP acquisition, service management, billing
  • Global support
  • Enterprise support

Electronic Records Management:

  • Imaging system design and implementation
  • ERM/EDMS implementation
  • Automated workflow
  • Records tracking systems
  • Indexing schemas
  • Custom indexing applications

Electronic Health Records:

  • Integration with existing databases
  • Sharepoint integration
  • Secure server integration
  • Portable health records
  • Remote synchronization
  • Import/export

Outsourced Solutions (SaaS model):

  • End-to-end litigation support
  • End-to-end electronic health records support
  • End-to-end graphic arts support
  • System design, implementation and 24/7 support

Spectrum is an active participant in ARMA and AIIM, the leading associations for records and information professionals.

  • Business Process Improvement
  • Strategic Planning Services
  • Change Management
  • Professional Development
  • Data Analysis & Data Systems
  • Special Education
  • Stakeholder Relations
  • Human Resources